How To Manage Remote Teams With Upwork

Providing your remote team with the right feedback is crucially important as it can help them realign with the company goals should they go astray. If you’ve ever wondered what leading a remote team looks like, we bet that physical distance was one of the main obstacles that have come to your mind. After all, when there’s no physical proximity, it’s even difficult to achieve teamwork in the workplace. In addition, employers and managers have to lead the team the same way, which requires more time and effort. Although the experienced team won’t have any communication issues, having a face-to-face approach is essential during the training process.

Adapting to this new work style can be scary, especially if there isn’t enough time to prepare for the change. However, if you know how to manage remote teams the right way, you’ll get the best results from your remote workers. The emergence of the coronavirus pandemic prompted stay-at-home orders, and work-related tasks have become challenging for those who struggle with managing remote teams.

Treat them as individuals, and take time out to understand what will help them work their best. You can do a survey or informal chats to identify issues and brainstorm solutions to make employees feel part of the team. Every employee is different and will need different things to feel and work their best.

The Paradigm Shift Towards Remote Working

That’s why it’s important to balance business needs with individual needs and ensure that employees feel seen and heard. Overworked and overloaded employees won’t get through all their work and may have trouble voicing when they are overwhelmed. One of the key benefits of remote working is that it offers more flexibility than being in the office. One of the best perks you can offer is flexible hours to keep remote team members happy and engaged. Having the right technology, software, and tools in place can help your remote team perform at its optimum capacity. In recent years, we’ve seen a wide range of tools which make remote working a breeze.

For managers, you can keep a document somewhere with notable milestones and accomplishments. You can then do a wrap-up at the end of the month so that teams get a nice reminder of all their hard work at the end of the month. The more employees know what is expected from them, the better the end work product will be.

Managing a Remote Team

Another effective practice of managing remote teams is modeling work activities around your employees’ working hours. Keep in mind, team updates may vary based on time zones and preferred work hours, so set expectations for team members in regards to communication. Scheduling daily check-ins may seem like overkill, but it is vital to ensure workforce performance. In addition, it improves time management while managing remote teams. Collaboration tools are crucial for managing remote teams as they help your workers communicate, manage tasks, and share project files.

So, according to Dr. Gibson and Joe Hopkins, managers leading remote teams need to communicate often with the team. Furthermore, managers will understand individual needs and priorities of each team member. Due to business shifting to remote working from the typical office workspace, managers should acknowledge stress, distractions, and rate of adaptability. Then, exercise flexibility in task supervision while managing remote teams.

Provide Resources

Taking breaks is one of the simplest ways to keep mental health in check. The World Health Organization found that poor productivity due to anxiety and depression cost the world $1 trillion every year. However, it also found that for every $1 invested in mental health, there’s $4 worth of improvement in health and productivity.

The good news is that services like Zoom or Google’s Team Hangouts make this relatively easy. The purpose is simple–set the agenda and provide the feedback and resources your team members need. Team collaboration is important for a reason – it delivers results. But what are the keys to making team collaboration more effective for your company?

Improve Your Team Communication With Chanty

Combine that with limited access to information, and productivity can suffer a hit. Asana integrates with Slack, Google Drive, Outlook, Gmail, Zoom, and more, so tasks don’t get lost in the shuffle. Much like Dr. Gibson, Hopkins points out that one size does not fit all.

  • Joshua Sophy is the Assistant Editor for Small Business Trends and the Head of Content Partnerships.
  • Set up virtual hangouts to chat about how your team members cope with remote work and project management.
  • For instance, you can organize online team buildings or coffee breaks for the entire team.
  • Deciding what model to select for your company depends mostly on your company’s needs and goals.
  • And isolation is one of the most common challenges that remote workers experience.
  • Instead, trust your team and give them the freedom and flexibility to get work done on the schedule that helps them be the most productive.

One of the major advantages of working on-site is spending time with your coworkers, getting to know each other, and learning more about their work habits. For team leaders, this setting allows them to manage their employees with ease. Set up one-on-one weekly or monthly meetings with each virtual team member you manage.

A remote workforce needs just as much feedback and support as they would in the office. Because it’s difficult to communicate with each other across different channels, having structured feedback and support sessions is crucial. Employees feel more at ease when there is transparency in place and turn to managers for extra support and guidance.

Final Thoughts:14 Tips For Successfully Managing Remote Teams

In this course you’ll learn the tools and develop the skills and strategies needed to hire, manage, and optimize remote teams. Udacity has developed this course in partnership with Upwork, the world’s leading professional freelance platform. Managing Remote Teams gives you practical advice on how to build a culture that embraces remote workers and delivers bottomline results for your business. After taking this course, you’ll be able to quickly apply remote-team best practices to your existing workforce, or begin building your remote workforce from scratch.

Managing a Remote Team

Furthermore, you should encourage your employees to report any misconduct and inform them of the channels they can send it to. Having clarity in this aspect can make your employees feel even safer in your company and create a sense of harmony among your team. You can either use the chat platform your company uses or set an appropriate time for you and your team member to do a face-to-face video call. Not only does this help your remote team members get on the same page, but it can also help keep them in the loop of what has been happening in the company. To have your remote team running smoothly and productively, you need to formulate a plan to communicate with them better. Additionally, always try to use different methods as different people usually require different approaches.

In every company, there are some sensitive data about business operations, clients, etc. If these pieces of information get released, that would affect the company’s reputation. But, these risky situations are less likely to happen when business owners employ in-house workers. It’s not possible to manage every aspect of the work done by a remote team.

A Remote Work Software Solution To Keep Your Team Connected

These values are vital as they can give your team members a sense of belonging while working for your company. With both pros and cons to remote working, each organization will need to adapt and find its own best way forward. However, COVID-19 has accelerated the transition to remote working faster than anyone could imagine. Within the space of a few months, many of us have experienced remote working for the first time with countries worldwide adopting shelter in place orders.

Before you can effectively track your company’s progress, you must first evaluate workers’ performance, which begins with properly managing remote teams. With more work becoming remote, there have been additional challenges Managing a Remote Team for managers looking to keep teams productive and happy. Successfully managing remote workers can be challenging, but it can be incredibly rewarding and lead to a happier team if given the right tools and resources.

Managing Remote Teams

Meanwhile, businesses can benefit from remote working by saving money previously spent on office leases and equipment. Furthermore, companies can hire talent from a wider range of locations as well, what with the increasing trend of people looking for remote jobs online. With many organizations having now gotten used to working remotely, a good number of companies are expected to either choose to stay fully remote or adopt a hybrid model. Many of the major tech giants have plans to let staff work remotely permanently too.

One of the elements that often gets lost in remote work is spontaneous conversation and dialogue. With so many pre-planned meetings and Zoom conference calls, it can be difficult to make room for more relaxed and informal dialogue. However, without that regular dialogue and support, collaboration and tasks become more challenging. With everyone working remotely, it’s often difficult for business owners to assign workload appropriately and ensure workers have equal amounts of work going on. It’s tempting to overload and assigns employees with lots of different tasks, but that doesn’t benefit.

Flexible hours also ensure that employees can establish work life balance and look after their mental well-being, providing added benefit. Professional development courses, particularly areas where remote work proves challenging, include time management, workload prioritization, etc. That’s why it’s important to have a proper onboarding process for each new team member.

Alternatively, you can provide pre-recorded sessions or video recordings of live training after remote staff can watch on their own time. Managing remote employees is about planning for short-term and long-term career growth. The more you can plan and work with each team member around their aspirations and goals, the more likely they are to stay.

To have lower resource cost benefits, businesses can hire resources from Tier 2 and Tier 3 countries. While the wealthiest countries belong to the Tier 1 category, Tier 2 are countries with a lower average income per person. As for the Tier 3 category, these are developing countries with low purchasing power. Please, share your thoughts and ideas, describe a problem or give us information on how we can help. Some of your team members may not complain about this, but stress will reflect on their work performance. According to the Centers for Disease Control and Prevention , one out of four employees complains that work is the number one stress factor they deal with.

To overcome this, you need to consistently talk to your remote teams to ensure the information and help they receive is more than enough to get quality work done. By organizing frequent cross-cultural training programs for the entire team, you’ll get more familiar with varied cultures. Therefore, your remote employees will feel more comfortable, too. But, if you’re a leader of an in-house team whose members come from multiple cultures, be sure to also set up these educational sessions.

Use one of our pre-built templates to get your remote team started in Asana. Or, use the CSV importer to easily import data into any project. Hopkins claims that there are many similarities between leading traditional in-house team members and those working remotely.

That’s why we’ve created the ultimate guide to managing remote workers to help businesses owners ensure their teams are engaged and productive. Your job as the manager ensures that there is no lapse and work is progressive while managing remote teams. As someone tasked with managing remote teams, you probably understand the need for breaks as working long hours can be stressful. Managing remote teams includes creating time for your remote workers to connect and cooperate among themselves. This helps make teamwork effortless and productive, as they build relationships and look out for each other.

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